|
Venue: Whangamata Club Date: 31st May 2017 Time: 5.30pm
Present: A list of the following people attending was recorded. Terry Walker, Bernie Ross, Lynne Robinson, Maree Burt, Gretha Whyte, Kate Jones Madill, Jenny Blomeley, Joanne Mahoney, Mary Patterson, Cherry Estcourt, Pat Lee, Andie Webster, Peter Webster, Ngaire Leighton, Faye Cox, Shirley Shearer, Juliette Martyn, Janice Marshall, Noel Snook, Mardi O'Shea, Norm Sayer
Nominated: B/Ross / L Robinson
We propose that a general meeting of the Collective be held bi-monthly. We are an Incorporated Society, therefore we should have a closer connection between the committee and the collective. We would all like to be involved in the discussion of ideas and proposals rather than receiving decisions via e-mail. Our delightful coffee mornings which provide occasions to share in friendship, could be in the intervening months. Our coffee mornings are for relaxation, and should not be for Collective business. Proposed by Nita Petersen. Lynne Robinson spoke to this Remit as Nita was absent from Meeting The meeting resolved to:
It was resolved to: Appoint Kate Jones Madill to the position of Patron of the Arts Collective Whangamata Inc. Moved: B Ross / Seconded: L Robinson
0 Comments
Location: Whangamata Club Date: 30 th June 2016 Time: 5.30pm 1 Meeting Conduct 1.1 Apologies: Karyn Hitchman, Gretha Whyte, Laree Wallace, Charlotte Murray, Christina Scurr, Jenny Blomeley, Shirley Killick, Shirley Shearer, Jane Kay, Pat Lee, Fred Lee, Melinda Rapson. 1.2 Welcome: Convener for the Meeting, Terry Walker, welcomed attendees, introduced himself and outlined the purposes and aims of the Arts Collective Whangamata Incorporated Society 1.3 Minutes from last meeting: (No Report, since this is inaugural meeting) 1.4 Chairpersons Report: (No Report, since this is inaugural meeting) 1.5 Treasurer’s Report: Interim Treasurer Bernie Ross tabled financial report. Arts Collective Financial Statement Opening Balance: Including Donation from Creative Whangamata, $155.25 Deposits from the 3 public events to date: $198.00. Gold coin donations, Raffles, donations, artists’ entry fee: $1385.00 Expenses incurred from these 3 events: $131.10 Unpaid bill Hall hire: $100.00 Lions’ Donation from Arts Collective Big Arts Day Out event (teas and lunches):(presented at AGM by Waveney Vaughan). $623.90 A letter of thanks and receipt will be sent to Lions. Closing balance: $2231.05 Resolved The financial report be received as a true and accurate record Moved / Seconded by: L. Robinson / T Walker 2 Nominations for Executive Committee: An Executive Committee of Chairperson, Secretary, Treasurer plus 5 other Executive Committee members were appointed. The chair was vacated and nominations called by stand in convener. Officer Positions Nominated/ Seconded Chairperson: Terry Walker Bernie Ross/ Lynne Robinson Treasurer: Maree Burt Lynne Robinson/Lesley Staniland Secretary: Lynne Robinson Lesley Staniland/Kate Jones Madill Five Executive Committee members were elected: Executive Committee Nominated/ Seconded Role Karyn Hitchman, Lynne Robinson / Bernie Ross Marketing Lesley Staniland Kate Jones Madill / Karyn Hitchman Publicity Gretha Whyte Lynne Robinson/ Kate Jones Madill Events Bernie Ross Lynne Robinson/ Kate Jones Madill Events Kate Jones-Madill Lesley Staniland/Karyn Hitchman Creative Coordinator Note: A subcommittee is to be formed subsequently at a future General Meeting, to harness the obvious enthusiasm by members of the Arts Collective to assist with Events and Art Open Days. 2.1 Notice of Motion: Formation of an Incorporated Society A resolution was passed to prepare an Incorporated Society Application and Incorporated Rules Document to form an Incorporated Society called “Arts Collective Whangamata Incorporated” Resolved The Executive committee to prepare and submit an Incorporated Society Application complete with supporting documents, including signatories, witness and fees ASAP. Moved / Seconded by: T. Walker / B. Ross 2.2 Appointment of an Auditor: Sue Priest (Registered Accountant) was appointed Auditor. A fee is to be negotiated. 3 General Business: Incorporated Society Application Form and Signatories 15 signatories were required and obtained from meeting attendees for the formation of an incorporated society application. The address for registered office of the Arts Collective Whangamata Incorporated is: The Secretary Arts Collective Whangamata 102 Moore Place, Whangamata 3620 Address for communication: The Chairperson, Arts Collective Whangamata 27 Brenton Place Whangamata 3691. The Chairperson, Terry Walker to approach a local JP / Solicitor to witness the Incorporated Society Application. The Treasurer to arrange an application payment for the Incorporated Society Application: $102.22. 3.1 There was discussion around the concern expressed by Adrienne Aislabe and Jo Le Noel regarding the name of the Arts Collective in that they feel its needs to have the word, ‘craft’ included somewhere. Another opinion was to keep the name as ‘Arts’ for the time being and to educate the community as in the inclusion of all the Arts. It was also noted that the word ‘Collective’ implies inclusion. The attached optional heading to the Purposes and Aims of the Arts Collective Rules is included for members comment. The words Arts people like Weavers, Artisan, Sculptures has been included. Action: This revised wording is to better describe the participants of the Arts Collective Whangamata Incorporated Society and requires you to advise the Committee on you acceptance to this wording change by 9th July please. 3.2 Bank Account and Signatories Executive Committee Member (Bernie Ross) has organised new signatories for account held by Kiwi Bank at Waihi. (Joanne Mahonney, Bernie Cox, Gretha Whyte). Noted: The new Executive Committee Treasurer, Marie Burt will advise the Executive Committee if the Arts Collective Bank Account should be moved to a local bank for greater convenience. 3.3 An Annual membership of $10.00 was suggested and agreed to by the meeting attendees. Many people completed and paid for membership at the Inaugural AGM. Applications forms will be available at the next coffee morning or at Coastal News. Please put your payment with $10 in a marked envelope. A Membership Number and receipt will be provided. Other General Business 4 Ngaire Leighton queried whether membership must be by individuals or could be a group; Resolved; The Meeting agreed that Arts Collective Membership is on individua basis but a person may apply for membership as a representative for a group, eg: Weavers. 4.1 A request was made by Adrienne Aislabe that the committee consider other plans ofcommunity groups to avoid clashes on the calendar. Resolved: The Chairperson (Terry Walker) replied that the executive committee would develop an Events Calendar with that in mind. 4.2 Representation onto the Coromandel Arts board: A representative from the Whangamata Arts Collective along with a representative from the Whangamata Community Board will be appointed to represent Whangamata on the Coromandel Arts Advisory Board. This person will be selected at the next Executive Committee Meeting. 4.3 Lyn Osmer from Creative Communities Board wished to invite someone to represent the Arts Collective Whangamata on that organisation. This will require further investigation to better understand the role of Creative Communities as it is administered by TCDC Thames. 4.4 The Chairperson (Terry Walker) informed the meeting that funding applications for Community Grants opens on 1 st July and the Arts Collective should consider an application. The executive committee would look into at next meeting. 4.5 General Meetings: The General Meeting for the Whangamata Arts Collective is recommended be quarterly/ Members will be notified by email and via Coastal News. This will be confirmed at the next General Meeting with a motion and voted on. 4.6 The meeting agreed that a monthly coffee morning for collegial connection of Arts Collective members was important. The first coffee morning will be: Coffee morning: Thursday, July 7, 10am, Nita Peterson’s home, 421 Given Ave (where Mary Rd meets Given Ave). 4.7 The Arts trail brochure is coming up for its second printing. Please email Karyn Hitchman if you wish to be added to the list of studios, contacts or groups: Karynhitchman@gmail.com 4.8 The wall hanging made in the workshop at the “Big Arts Day Out” has been provided by Gaylene for display in the community. The Executive Committee to decide on a suitable place to display it, withconsideration to the Library or Infomation Centre. Meeting closed at 6.25pm Don’t forget the Arts Collective meeting!Thursday, May 19th, 2016, 4pm
Planning meeting for Queens Birthday Big Arts Day Out Thursday, May 19, 4pm (set at a later time so that school reps can attend). To be held at the Whangamata Club in the downstairs lounge Anyone who would like to contribute is encouraged to attend this meeting. This meeting will include; discussion about how best to advertise the exhibition day to get as many people involved: notice boards in Info Centre, Supermarket, BNZ, Buy and Sell Whangamata, editorial and advertorial in Coastal News. We already have a Facebook page and website - South East Coromandel Arts Collective; Design of a flyer/poster. See you on Thursday! Thank you to everyone who could come to the meeting on the 21st April. It was a very successful discussion and we are now working towards the future of the Arts Collective as well as our next big project. For those of you who couldn't make it, the minutes of the meeting will be emailed to you shortly. If you didn't get to put your name down for anything but are still interested please let us know by replying to this email.
We'd love you to come along for an informal Coffee Morning On Thursday 5th May at 11am We'll meet at Lesley Staniland's place - 715 Port Road The entrance of which is from the service lane behind the building (opposite the Police station) and it is upstairs. Other dates to save are: 19th April 4pm to plan and firm up arrangements for the Big Arts Day Out at the Whangamata Club upstairs 4th June 10am - 4pm Big Arts Day Out at the Memorial Hall 30th June 5:30pm our first ever AGM at the Whangamata Club Lounge We look forward to seeing you soon. Minutes
Arts Collective Open Meeting,Thursday April 21, 12.30pm Chair, Paul Bradley, Creative Waikato Apologies Christina Scurr, Jo Le Noel, Jenny Bromley, Peter West, Shirley Shearer 1. The steering group of the Arts Collective wanted to emphasise that the Arts Collective includes all visual art and crafts as well as the Arts disciplines of Music, Theatre, Writing. 2. Paul gave an overview of the concept of a formalised Arts Collective in the form of a Trust or an Incorporated Society (explained further below). As a Trust, this is to have a governance body (board of trustees) and to open up funding streams. As a charitable trust, it will be tax-free. Terry Walker from Whangamata Community Board informed the meeting that funding can be applied for from Community Trust Board and the Arts Strategy of TCDC 3. A form was passed around for people to indicate their interest in being on the Trust and/or Committee. It was suggested a follow-up email be sent to those people who indicated their interest in being on the Trust or Committee. 4. AGM set for Thursday, June 30, 5:30pm, Lounge, Whangamata Club. Nominations will be taken for the Trust and Committee at the AGM. 5. Paul gave an explanation that being on the Committee does not have to be a huge commitment. There will need to be formal positions for the Trust: Chairperson, Treasurer, Secretary, IT/media officer, legal advisor. Other members should be strategic thinkers. Attendees encourage to think of people with these skills to nominate/approach. 6. A form was passed around for people to indicate their interest in being included in the Arts Trail brochure as either artist studio or a contact for one of Arts Disciplines. Karyn sent around a mock-up of the brochure. 7. Discussion about the Exhibition and Workshop Day: June 4, 10am – 4pm. *It was explained that this is planned to showcase the vibrant creativity of the Arts in our community. And because we have the educational/community rate for this day, there needs to be an emphasis on teaching, demonstration and workshops. $5 per space to cover rental costs. A further form was passed around for people to indicate their interest in being a part of this exhibition day and whether they would like to exhibit only or have a demonstration or workshop as well. *Discussion about having the kitchen run either by volunteers or as a fundraiser for teas etc. Nita to approach Blackies to see if they interested in some sort of coffee cart. This will be further discussed at the planning meeting. *School groups to be a big part of the day. As there were no school reps at the meeting, there will be further liaison with school reps of Visual Art, Music, Kapa Haka. Sue Watson (music) and Lynne will communicate further with them. *Sue expressed that it is important to involve Health Services on the exhibition workshop day, eg Moana House. They will be approached to see how they might be involved. 8. Planning meeting for exhibition day Thursday, May 19, 4pm (set at a later time for school reps). Anyone that would like to contribute is encouraged to attend this meeting. 9. Discussion about how best to advertise the exhibition day to get as many people involved: notice boards in Info Centre, Supermarket, BNZ; Buy and Sell Whangamata, editorial and advertorial in Coastal News. We already have a Facebook page and website (also designed by Karyn. South East Coromandel Arts Collective.Karyn to design a flyer/poster. 10. Query from Sue Watson as to how long the Trust positions are valid for. Paul said this is not yet decided for this Trust. 11. Informal meetings. It was mooted that we have monthly informal coffee meetings for all members of the Collective. The first one was set following meeting: Thursday, 5th May at 11am. Everyone is welcome! Arts Collective Event~ this is going out to all connected with Arts Collective ~
Hello Everybody,congratulations on making it happen! Pulling together to create a superb inaugural event. The exhibition was humming with interested people all weekend, giving great exposure and raising the profile of the Arts in Whangamata.Having it alongside the market day by Enterprise Whangamata was a great move to ensure the town was buzzing with activity.The chalk bomb outside the Art Gallery was much enjoyed by children & adults alike, the chalk signs on the pavement working well to direct visitors to our Pop Up Exhibition venue at 715 Port Road.A cheap quick marketing tool, something that we can do again with the stock of handmade non toxic chalks produced for the chalk bomb. Feedback Feedback was very positive. There a few things we can do better next time, such as space allocation, but hey, I think we did well for our inaugural event.Money raised from gold coins and donations has been used to give the building owners a handsome thank you gift and any leftover money will go towards a banner for our next event. Yarn Bomb Port Road Gallery has taken the lead on this one and already installed one mini Yarn Bomb, now to make it spread. Take a look next time your passing, can’t miss it . . .Please contact me if your interested in Ninja Knitting, subversive Guerrilla Crochet or plain old Knit & Natter.Lets brighten town up for summer. Next Event Arts Collective is now planning to do it again on Labour Weekend October Set up Friday 23rd October Exhibition open for the weekend of 24th & 25th(so long as the building is still available, if not we are working on a plan B to find another empty shop) Another market day is planned for Sunday 25th October by Enterprise Whangamata to encourage people to stay in town after the Lions Market on the Saturday. Please spread the word, we would like to have more music, pottery, 3d arts, etc.Perhaps Ukulele Club & Theatre or Dance Groups, etc, would just like to have space to promote their activities show people whats available in town. Date of next meeting Wednesday 14th at 1:30 pm, Whangamata Club upstairs room (TBC)To talk about Labour weekend event and progress reports on our short term goals from the steering group.Also we are working on some loose guidelines for participation in the collective. Cheers C Christina ScurrDirector Port Road Gallery Ltd 427 Port Road, Whangamata 07 865 8865 art@portroadgallery.com www.portroadgallery.com Expert Framing & Restoration at Tui Tree Studio Welcome all to:
Arts Collective At our productive meeting yesterday, we collectively made some major decisions the first of which as you will have noticed is an identity.
EW has organised a Market Day to encourage visitors to stay on over the weekend for a bit of breakfast, lunch and lots of shopping. Retailers have responded positively to the call for bargain tables outside shops. Space will be available for Arts Collective and local buskers, face painting, chalk bombing, fund raisers and demonstrations. Why not raise funds or the profile of your group by doing something? The Chalk Bomb will be starting at the Gallery 10 am, one great idea was to mark the street with footsteps and arrows to lead people to our Arts Collective displays. Just organise a table and let Christina know you need a place on Port Road by 27th August please. No table? No problem! Tables are available for hire/loan from Hire Centre or The Lions and other sources. Just hope for good weather. Another brain wave was to ask the owners of the fence between Jennian & Sunnies to allow Art on the railings, more space to display wares - weather permitting. NEWS FLASH: Thanks to Lesley Staniland we have secured the use of the empty former 100% store on Port Road, with a Big thank you to Helen & Andre Hickson for supporting the Arts. Next step is to get the key, take a look and organise the space (may need a clean?) Working bee to be arranged. Yarn Bombing? An important point raised by Jo Le Noel was that yarn and wool that would be required for a yarn bomb is currently being taken up and made into Operation Cover up blankets & throws. So if this is to happen a source of cheap or better still free acrylic yarn or similar would have to be found. So that it does not compete with their worthy cause. Next meeting: Wednesday 16th September to go over the first event and plan the next. Venue: Whangamata Club upstairs meeting room - 1pm Cheers C Community Arts Project
Next meeting: Wednesday 19th August Venue: Whangamata Club upstairs meeting room - 1pm Agenda
Keep tabs on this pinterest page - adding ideas all the time:- https://www.pinterest.com/christinascurr/community-arts-project For those not at other meetings - here is a catch up list of ideas: Long term goals
Cheers C Progress report:
Wednesdays meeting saw 18 people from various creative disciplines - a great turn out, thank you everybody for taking time to be part of whats happening. Lots of new faces too, for or those who had not been before we had a quick introduction session followed by a brief overview of our aims following this ground swell of support. We discussed
No objection were raised to using EW as the umbrella organisation, so, I would like to invite anybody interested in being part of group structure to get in touch with me - Christina, with a view to being Co opted onto the Arts sub committee of Enterprise Whanagamata as the Arts Plus or + or Arts Link whatever we choose. Now we have almost have an identity I think we will now be ready to take things further. Personally I like Arts+ or (plus) Next meeting: Wednesday 19th August Venue: Whangamata Club upstairs meeting room - 1pm FORMAT:
Community Arts Project - an update
What a brilliant meeting we had, with the help of Paul Bradley of Creative Waikato we have made huge strides towards identifying and actually realising some of our goals. All those who attended will be pleased to know that they have contributed to the TCDC regional arts strategy compiled by Hilary Falconer. Next meeting: Wednesday 22nd July Venue: Whangamata Club upstairs meeting room All welcome, please spread the word the more creatives involved the better. Format:
Ideas so far: Some pictures here:- https://www.pinterest.com/christinascurr/community-arts-project
See you on the 22nd Cheers Christina |
AuthorsArts Collective committee Archives
June 2017
Categories |
RSS Feed
|
Contact UsWhilst we don't have a permanent physical base you can find us and join any of our meetings by contacting us or going to our
News page or our Facebook page. |
|
©2017 Arts Collective Whangamata
|
Website designed and built by Karyn Hitchman
|